So you’ve got a brilliant trip idea, one that would bring your subject to life, help to rocket engagement and stick with the kids long after they’re back in the classroom. Then comes the hard part. The meeting with the senior leadership team.

The questions come fast. “What’s the cost?” “How does it link to learning outcomes?” “Can families afford it?”

It’s a familiar moment for every teacher who’s tried to make a great idea happen within tight budgets.

But even when finances are under pressure, the right planning, partnerships, and creativity can make incredible experiences possible without overloading your students or your SLT’s spreadsheet.

According to Education Today, one in two school trips is now directly tied to a core subject, as schools look for clear curriculum value. And with 64% of parents saying they struggle to cover trip costs, proving impact and value has never been more essential.

Here’s how to make your proposal, and your budget go further without losing the magic that makes school trips unforgettable.

1. Begin with your learning goals

What do I want my students to understand, feel, or remember?

When you can show that link to learning outcomes, SLT approval becomes smoother and your case for cost support gets stronger.

💡 Our itineraries are built around real subject specifications. From GCSE History in Berlin to A-Level Geography in Iceland with curriculum maps you can drop straight into your trip proposal.

2. Stay local, learn big

You dont need to travel for to make it meaningful. A two day residential or a short hop to Northern France can spark the same inspiration as a long-haul adventure with half the costs and a little less stress.

💡 Schools are loving our “Learn Local” options, like science fieldwork in the Lake District, WWI history in Ypres, and performing arts workshops in London’s West End.

It’s not about distance. It’s about depth.

3. Team up and save

When departments or neighbouring schools collaborate, the possibilities grow and the costs shrink. A shared coach, hotel, or even itinerary can make experiences possible that might otherwise be out of reach.

💡 Two Yorkshire schools we work with teamed up for a joint Humanities trip. Geography in the morning, History in the afternoon making a big saving on transport and accommodation while doubling the impact.

4. Plan early – pay smart